Introduction: Why is Time Management Important?
Time management is important because it allows you to work smarter rather than harder.
It allows you to create a schedule that will work for you and not the other way around. This will help increase productivity and better manage your time so that you can get more done in less time.
The key to managing your time well is knowing what works best for you, which can take some time and experimentation. Here are some guidelines to help you.
Schedule your day around natural energy shifts
We have natural energy shifts throughout the day. This means that if we are at our most creative and productive time in the early morning, then it is best to schedule your day around this time.
The natural energy dips typically happen twice a day – first thing in the morning, and late afternoon or early evening. Prior to the natural energy dip moments, we should take short breaks to stretch our body and mind before the energy dip slips in.
Take a break away from your computer screen. Stretch and walk around or take a short walk outside.
Prioritize tasks and set deadlines
A common problem is deciding what tasks to work on first, and what deadlines to set.
Literally, it can be a daunting task to prioritize the tasks for an entire work week. So, here are three tips that can help you:
- Consider which tasks you can get done quickly – this will make it easier to decide which tasks you should start with.
- Be realistic about when you’ll be able to finish a task – don’t set yourself up for failure by setting unreasonable deadlines.
- Ask for help if you’re not sure how long it’ll take – there are many tools out there that will estimate how long a task will take based on your previous experience or other data related to your project.
Use time-saving tools to keep your workload organized and on-track, for example:
Google Calendar is a time-management and scheduling calendar service developed by Google.
Toggl is a simple time tracking app for desktop and mobile, which allows you to record how long you’re spending on certain tasks.
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Asana is a popular project management software that saves you from wasting too much time shuffling between meetings, email, chat, and spreadsheets while working on a project.
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Break Down Large Tasks into More Manageable Parts
When you have a large task, break it down into more manageable tasks so that you can complete them in a reasonable amount of time.
For example, if you need to clean the kitchen, break it down into tasks like wiping down countertops, cleaning out the fridge, and sweeping up. This way you are not faced with one large overwhelming task.
Keep an Eye on Your Progress Towards Your Goals
It is important to keep an eye on your progress in order to have a clear goal and stay motivated. If you are not seeing any improvement, it is time for a change.
Some people find it challenging to create goals or measure their progress. You can use the SMART method to help you set better goals and more easily figure out if you are getting closer to them or not.
Planning your day, tasks, projects is important for the productivity and success of your business. It will also free your time for what matters.
If you are finding you simply don’t have enough time in your day to get things done, then you should consider outsourcing some tasks or projects to a Virtual Assistant.
Contact me to discuss the possibilities so that you can finally get on top of that workload and grow your business.